December 18th, 2017

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OFFICIAL MINUTES – MEETING OF DECEMBER 18, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Excused                                                                        Nick Leonard – Dir. Planning & Engineering

Keith King – Trustee                                                              Heather Wegner – Library

Mike Streetar – Trustee                                                           Jake Flaherty – Fire Chief      

Mike Will – Trustee                                                                                                                                                               

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Heather reported on Santa’s visit last week. She thanked the Police Department for transporting Santa around the village, Baker’s Pride and the Knitting Club for donating cookies, FDL Studio of Music for the entertainment, a resident who took pictures and Mike Will, Chuck Hornung, and two EMT’s for helping with the setup. 119 adults and 144 children attended the event. Heather presented a large thank you card to Jim Moore for the NFDL Optimist Club for their donation to the event. Heather also reported on a meeting to prepare for the library carpet replacement. The library will be closed from 1/3/2018 through 1/11/2018.

2.      Administrator – Chuck Hornung – Staff has been busy with training on an upgrade to the business system. A Joint Review Board meeting was held to update the taxing identities on the status to the two Village TID Districts.

3.      Fire Chief – Jake Flaherty – Jake reported that one of the Fire Fighters has received their Fire Fighter I certification. Also one of the EMT’s has received their Basic and Advanced certifications. Jake attended a Library Board meeting to discuss fire safety at the library. Several concerns were discussed with plans to make some changes. Jake attended a County meeting at the City of FDL where joint training was discussed. Jake noted they have seen more vehicle accidents lately due to winter conditions. Mike Streetar asked when there would be a review of the transport service. The original agreement was to review it after six months. He asked when there is a review, to include a couple of the transport personnel to attend. Jake said he had planned to have the review early February so he would have the first six months numbers to report.  

4.      Department of Planning & Engineering – Nick Leonard – Nick reported he has been sitting in on all the software upgrade training sessions. He also noted that he and Chuck had joined a conference call regarding a meeting being held in Madison to address a Senate meeting discussing DNR permitting and artificial wetlands. Chuck is attending the meeting in Madison. Streetar asked who was all attending the meeting in Madison. Nick said it was civil engineers, developers, and municipality officials telling their story on how long and hard it is to obtain permits from the DNR.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: December 4 and 11, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $46,699.94

Outdoor Rec.                          $.00

Library Fund                           $455.33

EMS Fund                              $1,920.74

Capital Projects                       $108,269.24

Water Department                  $3,789.84

Wastewater Department         $2,040.36

Community Dev. Authority    $.00

Storm Water Fund                  $3,336.31

$166,511.76

A motion was made by Mike Will Streetar with a second by Keith King to approve the consent agenda. Mike Will asked why there is an AT&T long distant charge. Could this be brought over to Verizon? It was explained that this was a land line charge and not everyone has Verizon. Mike Will also asked about the Diggers Hotline charge. Nick noted that this is a subscription charge. Mike Streetar asked about a stolen property charge. Chuck will look into tit. All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on approving Operating Policy 1.15 Veteran’s Memorial Policy. Mike Streetar indicated he was OK with items d, e, and f but did not feel a,b,c were necessary as any questions on the memorial should be directed to the memorial committee. Chuck will rewrite the policy and present it at the next board meeting with removal of items a,b,c and adding language that any questions on the memorial will be directed to the memorial committee.

2.      Discussion and possible action on whether to utilize a recruitment company for the Administrator search. Mike Will asked if the posting should be put in the Municipality magazine. Chuck will look into it but it may not list until after the cutoff. Mike Will also asked if we could ask the three search companies for a list of recent placements. The question came up as to how each of the search companies work with a municipality that has already posted the position. Chuck will ask. Mike Streetar commented that he was not pleased with how one of the three search company’s prior engagement had worked out. Chuck suggest a couple places to post the job posting. The board asked that Chuck request a few more answers from the three search firms, one including a price range, another asking if firms help once a number of applications have been received. Mike Streetar asked the board their general opinion on whether to use a search firm. Keith King and Mike Will said it was too early to decide without answers to some of the questions.   

H.       RESOLUTION.

1.      Discussion and possible action on approving Resolution R-16-2017, A Resolution Approving the Extension of an Intergovernmental Agreement with the Town of Fond du Lac. Chuck explained this was a resolution to extend the agreement until an updated contract is in place. A motion was made by Mike Will with a second by Keith King to approve resolution R-16-17. All ayes.

2.      Discussion and possible action on approving Resolution R-17-2017, A Resolution Authorizing Execution of the Department of Natural Resources Principal Forgiven Financial Assistance Agreement. Nick explained that this resolution would allow to proceed with accepting a $100,000 grant for lead service replacement. A motion was made by Mike Streetar with a second by Keith King to approve resolution R-17-17. All ayes.

I.           COMMUNICATIONS: (None)

J.          UNFINISHED BUSINESS: (None)

K.        NEW BUSINESS:

1.      Jake Flaherty asked if an item could be put on the next meeting agenda for an ordinance requiring an outside stand pipe for fire protection on new commercial construction. Chuck will put it on the January 8th board meeting agenda.

2.      Chuck also informed the audience that anyone interested in running for the Village President position should pick up nomination papers at the Village offices. Papers need to be returned by 5:00 PM on 1/2/2018.

L.          CLOSED SESSION:

1.                  Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      WPPA/LEER Contract

2.      WPPA/SORD Contract.

3.      IAFF Contract

A motion was made by Mike Will with a second by Mike Streetar to go into closed session at 6:47 p.m.

Roll call: (Keith King-yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

A motion was made by Keith King with a second by Mike Streetar to go into open session at 7:47 p.m.

Roll call: (Keith King-yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

M.      ADMINISTRATION.

1.      Discussion and possible action on approving the proposed IAFF union contract. Mike Streetar made a motion to accept the IAFF 2018 contract with the understanding that if the transport service is not a viable service for the Village determined by the Village Board, all transport service language will be voided. Keith King seconded the motion. All ayes.

2.      Discussion and possible action on approving the WPPA/LEER contract. Mike Will made a motion to accept the WPPA/LEER contract with the following provisions:

1.      The allowance for sick leave payout at retirement would increase from $60 per day to $70 per day for a maximum of 120 days.

2.      The contract would be for two years with a 2% wage scale increase each year.

3.      Any PD staff not paying the full employee WRS contribution would pay an additional 1% in 2018 and the remaining full employee contribution in 2019.

4.      The PD health insurance contribution would be the lowest premium offered to any other Village employee for health and dental insurance.

     Keith King seconded the motion. All ayes.

3.      Discussion and possible action on approving the WPPA/SORD contract. Mike Will made a motion to accept the WPPA/SORD contract with the following provisions:

1.      The allowance for sick leave payout at retirement would increase from $60 per day to $70 per day for a maximum of 120 days.

2.      The contract would be for two years with a 2% wage scale increase each year.

3.      Any PD staff not paying the full employee WRS contribution would pay an additional 1% in 2018 and the remaining full employee contribution in 2019.

4.      The PD health insurance contribution would be the lowest premium offered to any other Village employee for health and dental insurance.

     Mike Streetar seconded the motion. All ayes.

N.        ADJOURNMENT:

            A motion was made by Mike Streetar with a second by Keith King to adjourn at 7:50 p.m. All ayes.

            Respectfully submitted,

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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