October 23rd, 2017

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OFFICIAL MINUTES – MEETING OF OCTOBER 23, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Heather Wegner - Librarian

Keith King – Trustee                                                              Darren Pautsch – Police Chief

Mike Streetar – Trustee                                                           Jake Flaherty – Fire Chief      

Mike Will – Trustee                                                                Conni Killian-Ritchie – Municipal Court

                                                                                                Nick Leonard – Dir. Planning & Engineering                                                                                                

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 5:00 PM. Moore, Streetar, King, Duffy, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)       

E.        ADMINISTRATION:

1.      Presentation of the 2018 department budgets.

1.      Library

2.      Municipal Court

3.      Fire/EMS

4.      Police

5.      DPW

6.      Village Board / Administration / Miscellaneous

7.      Benefits / Risk Management / Finance

8.      Capital

9.      Revenue – Summary

Chuck started the budget reviews by explaining the change in format of the budget books that were in the board packets. The new format divides the budgets by the department head presenting their department budgets.

Library –     Pointed out expense for new Civic Connect software

                    Noted 2% increase in levy amount to Library

                    Updated Board on carpet replacement schedule.

Municipal Court – No questions

Fire / EMS – Number missing for 2017 estimated actual for Community Relations - $2,500

                    Discussed taking out turnout gear to be considered in the CIP

                    EMS – Showed the estimated net for the inter-facility transports for 2017

                    Explained the contracted services values and how calculated

Police -        Explained some expenses that are offset by equipment and patrol grants.

                    Updated Board on filling the vacant patrol officer position

DPW -        Discussed the replacement of the full time seasonal with a full time person.

                    Asked for impact with the full time position and in general for all DPW labor

                    Asked what was included in the paid leave account and how tracked.

Asked why the vehicle maintenance was so high if we have newer vehicles

Discussed if the $3,700 in Park & Playgrounds should be moved to CIP

Asked to check on what other communities FCEDC membership costs are.

Asked how the North Fondy Fest Accounting is monitored.

Benefits / Risk / Management / Finance – Nick commented that the Village recognized

                 around $47,000 savings in health insurance costs with the payment in leau option.

Capital -   Decided to purchase turnout gear, 16 sets, out of G.O. fund balance

                 Decided to leave the $3,700 in Parks & Playgrounds in the budget and not CIP.

                 Asked what the current G.O. fund balance is.

Revenue & Summary – Summary shows the expected revenue over expenses to be around

                 $200,000.

                 The tax levy revenue was calculated at an increase of 2%

                 Salaries were budgeted with a 2% increase.

                 Expense total budgets for 2018 over 2017 went up .05%

The Board agreed to meet again on Monday October 30th at 5:00 PM to review questions from this meeting.

2.      Discussion and recommendation of Administrator search timetable.

Mike Streetar had asked to review the timetable for starting the search for a new administrator. Chuck felt starting too early could cause a problem if one is selected who later changes their mind. John Duffy felt there are pros and cons to starting early. After further discussion, it was decided to post the position mid-December through mid-January and then start the interview process.

3.      Discussion and possible action on approving the adding of the Fire Department turnout gear to the capital budget. After discussing the 2017-2018 CIP, the current G.O. fund balance, and what the estimate is for the 2017 estimated revenues over expenses addition to the G.O. fund balance will be, it was decided to purchase the 16 turnout gear from the G.O. fund balance. Also, the $3,700 for a sidewalk in the Park & Playgrounds will remain in the 2018 budget. A motion was made by Keith King with a second by John Duffy to purchase the turnout gear from the G.O. fund balance. All ayes. 

F.             RESOLUTIONS:

1.      Resolution R-12-2017 a Resolution authorizing the borrowing of not to exceed $1,515,000 for the 2017 - 2018 capital projects. A motion was made by Mike Streetar with a second by Mike Will to approve R-12-2017 with the modification of the amount to $1,465,000. This modification is the result of removing the turn-out gear from the amount of the bond. All ayes.

G.       COMMUNICATIONS: (None)

H.       UNFINISHED BUSINESS:

1.      Mike Streetar asked if there is anything we can do to have CN railroad stop blowing their whistles in the yard. He has tried calling them but hasn’t had anyone return his calls. Jake said he had a number which Chuck will try and call.

I.            NEW BUSINESS: (None)

J.           CLOSED SESSION:

Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.                  Personnel Pay Grades

2.                  DPW on Call Allowance

       A motion was made by Mike Streetar with a second by Keith King to go into closed session at 8:14

       PM. Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-

       yes)

A motion was made by Mike Will with a second by Mike Streetar to go into open session at 8:40 PM.

Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-yes)

K.       ADMINISTRATION:

1.      Discussion and possible action on approving changes to personnel pay grades and DPW on Call allowance. No action will be taken on the personnel pay grades. A motion was made by Mike Will with a second by John Duffy to approve raising the weekly call in pay for DPW from $375 to $400. All ayes.

L.        ADJOURNMENT:

A motion was made by Mike Streetar with a second by Mike Will to adjourn at 8:42 PM. All ayes.

 

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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