September 18th, 2017

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OFFICIAL MINUTES – MEETING OF SEPTEMBER 18, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Heather Wegner - Librarian

Keith King – Trustee                                                              Darren Pautsch – Police Chief

Mike Streetar – Trustee                                                           Darrin Parsons – Dir. Public Services                        

Mike Will – Trustee                                                                Conni Killian-Ritchie – Admin Municipal Court

                                                                                                Nick Leonard – Dir. Planning & Engineering

 

Others:

Amber Kilawee – United Way                      

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, Duffy, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION:

1.      United Way – Volunteer Reception Center - Amber Kilawee, United Way Director, addressed the board with information about a volunteer program, coordinated by the United Way organization. In case of a disaster such as a tornado or flood, volunteers who have applied and been accepted are called upon to fill needs to support relief for the disaster victims. The program is about a year old in FDL County. Amber has been going to municipalities and townships, educating them of this program and looking for individuals to sign up to help when in need. She left application forms to solicit applicants.

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Heather stated that she along with staff are weeding out slow circulating items to start staging for carpet replacement in January. On October 5th, Shelli Tideman will be presenting the topic, “Where Does My Money Go?”

2.      Municipal Court – Conni Killian-Ritchie – Conni reported that all is running well. She had handed out the monthly reports at the last board meeting. John Duffy thanked Conni for the procedure that was included in the last board packet.

3.      Administrator – Chuck Hornung – Chuck indicated there still is continued interest in businesses relocating into the Village Business Park. The current Village Web site is written in unsupported code and needs to be freshened up. Also, there has been several meetings discussing the layout of the East diamond at the Village Park. The final plan is to create two diamonds with a moveable outfield fence to allow for more flexibility of the two diamonds. Phase one is to replace the fencing on the existing diamond.

4.      Director of Planning and Engineering - Nick Leonard – The Indiana Ave. reconstruction has started. He has been working with Chuck on the capital budgets. A meeting was held with a potential business wanting to expand their business in the business park. We are waiting for a final permit from the DNR for the virtual building. A sign is going up on the site advertising the sale by Keller Construction and the Village.

5.      Police Chief – Darren Pautsch –Darren started his report by handing out a monthly report of PD activities. Darren reported that the Fall Newsletter is out. Tim Bakri reported back to duty last Tuesday after a short medical leave. Darren was happy to report on the excellent cooperation from Village residents and the very efficient handling of a major gas leak by Village departments last week. John Duffy asked how the communications worked between departments during the gas line break. Chief Pautsch reported that there was limited PD staff at the event and the radio system wasn’t used. Chuck interjected that he had spoken to Chief Flaherty and there was a problem with some of the radio batteries dying. The Fire Department radios will be discussed during the capital budget agenda item later tonight. Mike Will asked what caused the gas line break. An AT&T contractor was performing a directional bore and severed the line. Mike Will asked what the “Extra Patrol” was on the monthly PD report. Darren said this was for residents who were away for an extended period of time and had requested more surveillance on their property while gone.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: September 5, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $133,693.57

Outdoor Rec.                          $140.60

Library Fund                           $655.15

EMS Fund                              $4,230.42

Capital Projects                       $2,171.94

Water Department                  $2,191.01

Wastewater Department         $4,490.17

Community Dev. Authority    $501.25

Storm Water Fund                  $255.86

$148,329.97

3.      Approve or deny an operator’s license for:

Wendy Jean LeClaire

Jared James Stinski

Nick James Farr

A motion was made by Mike Will with a second by Keith King to approve the consent agenda. Mike Will asked to amend the minutes from the September 5th meeting for items:

Administration - #3 – Add comment by Mike Will that the employee share of the benefit cost will be reviewed next year and may change from this year’s approved employee contribution.

Administration - #9 – Add comment by Mike Will that he asked to have the other Historical Society committee members come and address the board and recommended delaying any action but Mike Streetar said he did not want to wait and wanted a decision tonight.  All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on resurfacing the Village Park parking lot. Nick started the discussion explaining why the original idea of seal coating and restriping would not look very good. He went over the three options with costs and timetables. John Duffy recommended resurfacing the lot next year and do it right. Mike Will had Nick review the costs and where the funds would come from. Nick said the only decision he needed tonight was if the board felt he should not have the lot resealed and stripped yet this fall. The contractor would need to know this to get it done yet this year. A motion was made Will with a second by Duffy to not reseal the lot this fall. All ayes. Chuck added that when and if the board wanted to resurface the lot, it could be part of the next agenda item, 2018 capital discussion.

2.      Discussion and possible action on approving the 2017 and 2018 Capital plan. Chuck reviewed the documents in the packet for the capital discussion. Several items discussed were:

a.      Refuse truck replacement in 2018. Chuck and Darrin reported that the refuse truck is scheduled to be replaced every ten years but Chuck was trying to keep as much out of 2019 when the refuse truck would have been scheduled for replacement. He is doing this because a Fire Department pumper truck is scheduled for 2019.

b.      Darrin handed out a document showing the comparison of three options for the chlorination system at the pool. There was some discussion of replacing it due to perceived safety concerns. The current gas system is by far the least expensive operating cost with no initial conversion costs. After some discussion, it was agreed that we would not replace it. The current procedures and safety alert systems provide for safe use of the gas system.

c.       More discussion followed on whether to include the resurfacing of the village park parking lot. After some debate, consensus was to include the resurfacing in the 2018 capital plan.

d.      Chuck pointed out the $7,000 in the 2018 plan for the purchase of 90 gallon refuse containers. There have been numerous requests for the 90 gallon containers. Staff have told the callers that until we have exhausted the 60 gallon inventory, we had not planned on ordering any new 90 gallons containers. Mike Will asked if we would order 90 gallon containers, could we charge more for those residents or at least charge them for the container. Darren noted we had gone away from a charge by size process. It was labor intensive to keep such a system up to date.

After no other discussion, Chuck asked the board to continue to review the capital plan and be ready to discuss any changes with a possible approval at the next board meeting. He had hoped to start the borrowing process next month.

3.      Discussion and possible action on approving the reconstruction bid for 2017. Nick explained the lone bid submitted by Northeast Asphalt. The bid was very good and was very close to the estimate. A motion was made by John Duffy with a second by Keith King to approve the bid from Northeast Asphalt. All ayes.

H.       COMMUNICATIONS: (None)

I.           UNFINISHED BUSINESS:

1.      Mike Will and Keith King indicated they received a call asking why there were very few females on the Village committees. The comments from the board members were not to debate it other than asking when appointments are made, to consider looking for more females to fill vacancies. Some suggestions were to put vacancies in the Villager for residents to apply for positions or encourage board members to solicit residents to fill a vacancy.

J.           NEW BUSINESS: (None)

K.        CLOSED SESSION:

Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      Administrator

2.      Police Department SORD & LEER Contacts.

A motion was made by Mike Will with a second by John Duffy to go into closed session at 7:25 PM. Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-yes)

A motion was made by Keith King with a second by John Duffy to go into open session at 8:09 PM.

Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-yes) 

L.        ADJOURNMENT:

A motion was made by Mike Will with a second by John Duffy to adjourn at 8:10 PM. All ayes. 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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