August 7th, 2017

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OFFICIAL MINUTES – MEETING OF August 7, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Jake Flaherty – Fire Chief

Keith King – Excused                                                             Nick Leonard – Dir. Engineering & Planning

Mike Streetar – Trustee                                                           Amanda Tikkanen – PD Sergeant                             

Mike Will – Trustee                                                               

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, Duffy and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Chuck reported for Heather that she will be giving a full report of the summer reading program and upcoming events when she is back.

2.      Administrator – Chuck Hornung – Chuck reported that he continues to evaluate companies that provide managed IT. He along with Nick are also working with the Prospect Park developer to proceed with installing curb & gutter and streets in the subdivision. Chuck and several staff attended a demonstration of an upgraded software version that is currently used for the main software for billing, payroll, general ledger, accounts payable, and street assessment. The upgraded software provides considerable improvements to the current 17 year old version.

3.      Jake Flaherty – Fire Chief – Jake handed out reports on call responses. He explained some of the calls and reported on the recent fire call on Wisconsin Ave.

4.      Nick Leonard – Director of Planning and Engineering – Nick reported that a pre-bid meeting was held last week for the Minnesota and Indiana project. A second pre-bid meeting is this week. The actual bid date deadline will be Tuesday of next week. Duffy asked why the bidding and work would start so late in the year. Nick replied by saying because the infrastructure work is done one year and the street portion of the project is scheduled for early the following year, waiting to dig up a street for the infrastructure is best to wait as long as possible to reduce residence inconvenience.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: July 17th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

JULY 31st, 2017

General Fund:                         $18,716.89

Outdoor Rec.                          $.00

Library Fund                           $972.59

EMS Fund                              $1,987.10

Capital Projects                       $4,291.36

Water Department                  $35,714.53

Wastewater Department         $111,840.17

Community Dev. Authority      $18.81

Storm Water Fund                  $963.80

                                           $174,505.25

 

                                    AUGUST 7th, 2017

General Fund:                         $91,514.77

Outdoor Rec.                          $.00

Library Fund                           $1,528.94

EMS Fund                              $234.41

Capital Projects                       $.00

Water Department                  $2,236.89

Wastewater Department         $8.03

Community Dev. Authority       $.00

Storm Water Fund                  $8.02

                                            $95,531.06

3.      Approve or deny operator’s licenses for:

Nicholas Allen Grassel

Rebecca Clute

Stacy Marie Wellens

Marissa Rose Doro

Tera Marie Feirereisen

A motion was made by Mike Will with a second by Mike Streetar to approve the consent agenda. All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on approving the following license applications for the 2017-2018 license period.

CLASS "B" FERMENTED MALT BEVERAGES AND INTOXICATING LIQUOR LICENSES:

MadMax Restaurant                725 N Progress Dr.                565 N Pioneer Rd

Steve Magestro                          Saukville, WI  53080             North Fond du Lac, WI  54937

Chuck reminded the board of having to issue a provisional license due to MadMax failing to request a

renewal. This approval is for a regular license, expiring June 30th of 2018. A motion was made by

Duffy with a second by Will to approve. All ayes.                

2.      Discussion and possible action on restricting parking in the Village Pool parking lot. Chuck reminded the board of this topic being discussed at the last board meeting. Duffy asked why this was a concern. The only time this could be an issue would be two times a year when a pool event fills the lot. Streetar did not feel this was an issue. There are only two or three cars that park in the lot for extended times. Will agreed if it is only a couple cars parking in the lot and is only a problem twice a year, he did not feel the board should change the parking ordinance. Sergeant Tikkanen was asked if the PD had any opinion. Officer Tikkanen felt the PD Department didn’t care one way or another but wanted direction on what to inforce. A motion was made by Duffy with a second by Streetar to not make any change to the parking ordinance. All ayes.

3.      Discussion and possible action on the Optimist Club pursuing a design and order of a Village Flag. Chuck started the discussion with informing the Board of the North Fond du Lac’s Optimist Club wanting to design and create a Village Flag. Chuck asked the Board if they felt they should have any involvement in the project. Moore updated the board on the process. The Optimist Club is planning to have a contest with residents and school children asking to submit their ideas for a flag design. The club will narrow the entries down to three and present them to the board for a selection. The club’s hopes were to fly the new Village flag at Yellowstone Trail Park. No action necessary.

4.      Discussion on changing Village Ordinance to regulate size of recreation vehicles stored in the Village. Chuck recapped the reason for this topic being on the agenda. He informed the group that this matter is in the hands of the Board of Appeals due to the resident applying for a variance. Will asked what permit was approved. Nick stated that the Traffic Committee had met and did not find any reason not to approve a permit for a second driveway on the south side of the residence. Since then the resident applied for a variance to park on the north side. Streetar felt that this only affected one neighbor who didn’t want the motor home located next to their lot. He didn’t see this as an issue. Chuck commented that if this was next to his lot, he would not like it either. This motor home is very large. Will asked the Board if they felt there should be a restriction on the size of a stored recreational vehicle. No decision was made and no action taken as this falls back onto the Board of Appeals.

5.      Discussion and possible action on approving a contract template for transport services. Jake updated the board on the intent of the agreement. Streetar asked how the billing was handled. Jake stated that if a transport is through a hospital, it is billed through Lifequest. If it originates through a skilled nursing facility, the facility is responsible. Duffy asked if any of the transports are taken away from the city. Jake said the city only takes the 911 calls. Other calls go to the city first. It they decline, NFDL is called. A motion was made by Will with a second by Duffy to approve. All ayes.  

6.      Discussion and possible action on approving the renewal of the Intergovernmental Agreement with FDL County Public Safety Communication Services. Chuck reported that this agreement was an attempt to clean up an existing agreement signed back in 2006. Chief Pautsch and Chuck had attended all the agreement review sessions. A motion was made by Streetar with a second by Duffy to approve. All ayes. Will asked if in the future the document could identify what changes were made.

7.      Discussion and possible action on approving the upgrade of the Civic System Classic software version to Civic Systems Connect version. Chuck recapped the status of the current Classic Civic Software version and what an upgrade to the Connect version would provide. Duffy asked what the Village would get for with this upgrade charge. Chuck indicated what modules were included along with conversion and training. Duffy asked where the money would come from for this upgrade. Chuck felt the amount could be absorbed in the general obligation budget. Will felt the ability to email utility bills was a great feature. Nick commented on how the new Connect version allowed for excel spreadsheet input. This will save considerable time by eliminating double entry. A motion was made by Will with a second by Duffy to approve moving forward with an upgrade to the Connect version of Civic Systems. All ayes.

H.       COMMUNICATIONS: (None)

I.           UNFINISHED BUSINESS: (None)

J.           NEW BUSINESS:

1.      Streetar asked if the Village could look into painting the west side of the caboose. Chuck said he would look into it.

K.       ORDINANCES:

1.      Ordinance change to Chapter 16 of the Village Ordinance O-2017-02 – Parking Regulations. With no discussion, a motion was made by Duffy with a second by Will to approve O-2017-2. Roll Call: (Duffy – yes) (Moore – yes) (Streetar – yes) (Will – yes) Duffy added after the vote that the library board may be asking to find a way for even more parking.

L.        CLOSED SESSION:

Discussion of a procedure under Wisconsin State Statutes 19.85(1) (d) except as provided in s. 304.06 (1) (eg) and by rule promulgated under s. 304.06 (1) (em) considering specific applications of probation, extended supervision or parole, or considering strategy for crime detection or prevention.

1.                  Payments

Discussion of the investment of public funds and setting negotiation parameters for development agreements, as provided at 19.85 (1) (e) Wisconsin Statutes, where competitive and bargaining reasons require a closed session. 

1.      Discussion of Prospect Park Subdivision.

A motion was made by Mike Streetar with a second by John Duffy to go into closed session at 7:05 PM. Roll call: (Duffy-Yes) (Moore-Yes) (Streetar-Yes) (Will-Yes)

A motion was made by John Duffy with a second by Mike Streetar to go into open session at 7:56 PM. Roll call: (Duffy-Yes) (Moore-Yes) (Streetar-Yes) (Will-Yes)

M.     ADJOURNMENT:

     A motion was made by John Duffy with a second by Mike Streetar to adjourn at 7:57 PM. All ayes.

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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