September 18th, 2017

OFFICIAL MINUTES – MEETING OF SEPTEMBER 18, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Heather Wegner - Librarian

Keith King – Trustee                                                              Darren Pautsch – Police Chief

Mike Streetar – Trustee                                                           Darrin Parsons – Dir. Public Services                        

Mike Will – Trustee                                                                Conni Killian-Ritchie – Admin Municipal Court

                                                                                                Nick Leonard – Dir. Planning & Engineering

 

Others:

Amber Kilawee – United Way                      

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, Duffy, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION:

1.      United Way – Volunteer Reception Center - Amber Kilawee, United Way Director, addressed the board with information about a volunteer program, coordinated by the United Way organization. In case of a disaster such as a tornado or flood, volunteers who have applied and been accepted are called upon to fill needs to support relief for the disaster victims. The program is about a year old in FDL County. Amber has been going to municipalities and townships, educating them of this program and looking for individuals to sign up to help when in need. She left application forms to solicit applicants.

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Heather stated that she along with staff are weeding out slow circulating items to start staging for carpet replacement in January. On October 5th, Shelli Tideman will be presenting the topic, “Where Does My Money Go?”

2.      Municipal Court – Conni Killian-Ritchie – Conni reported that all is running well. She had handed out the monthly reports at the last board meeting. John Duffy thanked Conni for the procedure that was included in the last board packet.

3.      Administrator – Chuck Hornung – Chuck indicated there still is continued interest in businesses relocating into the Village Business Park. The current Village Web site is written in unsupported code and needs to be freshened up. Also, there has been several meetings discussing the layout of the East diamond at the Village Park. The final plan is to create two diamonds with a moveable outfield fence to allow for more flexibility of the two diamonds. Phase one is to replace the fencing on the existing diamond.

4.      Director of Planning and Engineering - Nick Leonard – The Indiana Ave. reconstruction has started. He has been working with Chuck on the capital budgets. A meeting was held with a potential business wanting to expand their business in the business park. We are waiting for a final permit from the DNR for the virtual building. A sign is going up on the site advertising the sale by Keller Construction and the Village.

5.      Police Chief – Darren Pautsch –Darren started his report by handing out a monthly report of PD activities. Darren reported that the Fall Newsletter is out. Tim Bakri reported back to duty last Tuesday after a short medical leave. Darren was happy to report on the excellent cooperation from Village residents and the very efficient handling of a major gas leak by Village departments last week. John Duffy asked how the communications worked between departments during the gas line break. Chief Pautsch reported that there was limited PD staff at the event and the radio system wasn’t used. Chuck interjected that he had spoken to Chief Flaherty and there was a problem with some of the radio batteries dying. The Fire Department radios will be discussed during the capital budget agenda item later tonight. Mike Will asked what caused the gas line break. An AT&T contractor was performing a directional bore and severed the line. Mike Will asked what the “Extra Patrol” was on the monthly PD report. Darren said this was for residents who were away for an extended period of time and had requested more surveillance on their property while gone.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: September 5, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $133,693.57

Outdoor Rec.                          $140.60

Library Fund                           $655.15

EMS Fund                              $4,230.42

Capital Projects                       $2,171.94

Water Department                  $2,191.01

Wastewater Department         $4,490.17

Community Dev. Authority    $501.25

Storm Water Fund                  $255.86

$148,329.97

3.      Approve or deny an operator’s license for:

Wendy Jean LeClaire

Jared James Stinski

Nick James Farr

A motion was made by Mike Will with a second by Keith King to approve the consent agenda. Mike Will asked to amend the minutes from the September 5th meeting for items:

Administration - #3 – Add comment by Mike Will that the employee share of the benefit cost will be reviewed next year and may change from this year’s approved employee contribution.

Administration - #9 – Add comment by Mike Will that he asked to have the other Historical Society committee members come and address the board and recommended delaying any action but Mike Streetar said he did not want to wait and wanted a decision tonight.  All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on resurfacing the Village Park parking lot. Nick started the discussion explaining why the original idea of seal coating and restriping would not look very good. He went over the three options with costs and timetables. John Duffy recommended resurfacing the lot next year and do it right. Mike Will had Nick review the costs and where the funds would come from. Nick said the only decision he needed tonight was if the board felt he should not have the lot resealed and stripped yet this fall. The contractor would need to know this to get it done yet this year. A motion was made Will with a second by Duffy to not reseal the lot this fall. All ayes. Chuck added that when and if the board wanted to resurface the lot, it could be part of the next agenda item, 2018 capital discussion.

2.      Discussion and possible action on approving the 2017 and 2018 Capital plan. Chuck reviewed the documents in the packet for the capital discussion. Several items discussed were:

a.      Refuse truck replacement in 2018. Chuck and Darrin reported that the refuse truck is scheduled to be replaced every ten years but Chuck was trying to keep as much out of 2019 when the refuse truck would have been scheduled for replacement. He is doing this because a Fire Department pumper truck is scheduled for 2019.

b.      Darrin handed out a document showing the comparison of three options for the chlorination system at the pool. There was some discussion of replacing it due to perceived safety concerns. The current gas system is by far the least expensive operating cost with no initial conversion costs. After some discussion, it was agreed that we would not replace it. The current procedures and safety alert systems provide for safe use of the gas system.

c.       More discussion followed on whether to include the resurfacing of the village park parking lot. After some debate, consensus was to include the resurfacing in the 2018 capital plan.

d.      Chuck pointed out the $7,000 in the 2018 plan for the purchase of 90 gallon refuse containers. There have been numerous requests for the 90 gallon containers. Staff have told the callers that until we have exhausted the 60 gallon inventory, we had not planned on ordering any new 90 gallons containers. Mike Will asked if we would order 90 gallon containers, could we charge more for those residents or at least charge them for the container. Darren noted we had gone away from a charge by size process. It was labor intensive to keep such a system up to date.

After no other discussion, Chuck asked the board to continue to review the capital plan and be ready to discuss any changes with a possible approval at the next board meeting. He had hoped to start the borrowing process next month.

3.      Discussion and possible action on approving the reconstruction bid for 2017. Nick explained the lone bid submitted by Northeast Asphalt. The bid was very good and was very close to the estimate. A motion was made by John Duffy with a second by Keith King to approve the bid from Northeast Asphalt. All ayes.

H.       COMMUNICATIONS: (None)

I.           UNFINISHED BUSINESS:

1.      Mike Will and Keith King indicated they received a call asking why there were very few females on the Village committees. The comments from the board members were not to debate it other than asking when appointments are made, to consider looking for more females to fill vacancies. Some suggestions were to put vacancies in the Villager for residents to apply for positions or encourage board members to solicit residents to fill a vacancy.

J.           NEW BUSINESS: (None)

K.        CLOSED SESSION:

Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      Administrator

2.      Police Department SORD & LEER Contacts.

A motion was made by Mike Will with a second by John Duffy to go into closed session at 7:25 PM. Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-yes)

A motion was made by Keith King with a second by John Duffy to go into open session at 8:09 PM.

Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-yes) 

L.        ADJOURNMENT:

A motion was made by Mike Will with a second by John Duffy to adjourn at 8:10 PM. All ayes. 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

September 5th, 2017

OFFICIAL MINUTES – MEETING OF SEPTEMBER 05, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Jake Flaherty – Fire Chief

Keith King – Trustee                                                              Darren Pautsch – Police Chief

Mike Streetar – Trustee                                                                                              

Mike Will – Trustee   

 

Others:

Sara-Beth Janssen – McClone

Melissa Will               

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, Duffy, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Chuck reported for Heather that the fall programming will start next week on the 14th and 15th.  Staff has also been busy weeding out the books with low circulating frequency.

2.      Administrator – Chuck Hornung – Chuck indicated that he and Kris have been working with McClone to prepare a recommendation for the 2018 village health care plan. The recommendation will be discussed tonight. He has also been meeting with staff to finalize the proposed 2018 and five year capital plan. This will be presented to the Board on the 18th. Nick and Chuck are working with legal counsel to create agreements between the Prospect Park developer and Village. The agreements are to finalize the details of the Village taking on the construction of the Prospect Park streets and having the cost assessed to the lots. Chuck is also planning for some of the park activities and improvements for 2018.

3.      Jake Flaherty – Fire Chief – Jake handed out the statistics for the month of August for the Fire and EMS calls. He also reported on a meeting with the Chief’s Association. It was decided to have Knox boxes on the station quarters to allow agencies who are back filling during a major fire access to the stations. An in service session was held at the NFDL schools with the topic “Stop the Bleeding”. Medic Eric Butler was the instructor. St. Agnus Hospital has put a list together for a kit to be available in each classroom. Another “Fill the Boot” event was held last Friday. Due to Fire calls, the event was cut short. Around $600 was collected. Another “Fill the Boot” event will be held this Friday from 12 to 5. Mike Streetar asked how he will determine if the transport service is profitable. Jake said he will be getting reports from LifeQuest indicating billed and paid amounts. Mike Will asked how the new agreement with MTM works. Jake said that any Medicaid patient transports need to be pre-approved by MTM before transporting. If approved, the billing and payment is handled by Lifequest. Mike Will asked about a transport from Fort Atkinson. Jake said it was his call. A transport that far away is very profitable with the per mile charge. Jake and Adam are meeting with Aurora in Oshkosh next week to discuss possible transports. With the 502 daytime staffing, 502 has been able to respond to all the backup 911 calls.

4.      Darren Pautsch – Police Chief – Darren was happy to report that there were no illegal tobacco sales in the Village with a recent County Health Department test. He reminded viewers that school is back in session and to slow down. Mike Will asked if there was a problem with the school radar sign. Darren said they are looking into it.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: August 21st, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $56,510.76

Outdoor Rec.                          $30.00

Library Fund                           $780.98

EMS Fund                              $2,601.00

Capital Projects                       $19,191.44

Water Department                  $8,286.65

Wastewater Department         $5,138.82

Community Dev. Authority    $.00

Storm Water Fund                  $87.53

$92,627.18

3.      Approve or deny an operator’s license for:

Jennifer Ann Strasser

A motion was made by Mike Will with a second by Mike Streetar to approve the consent agenda. John Duffy asked about the invoice for the light poles. Chuck said this was a maintenance item to replace poles that have rusted or were damaged. Mike Will asked about the invoice for the LeMieux pavilion shelter and Pool shade structure. Chuck said this was the second half of the cost for the two structures. The LeMieux shelter was delivered last week and should be installed starting next week. All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on approving the Village Health Insurance Plan for 2018. Sara-Beth from McClone presented the recommendation for the 2018 village health care carrier. A handout showed the rate comparisons with Network Health the lowest increase with comparable plans to what is currently in place. A significant accomplishment was to have Network Health agree that any increase for the following year would not exceed 15%. Sara-Beth went on to explain in greater detail the benefit plan. She explained how the deductible and copays were structured. Sara-Beth and the board engaged in considerable conversation on the option for the Millennium Plan which was called the Wellness Plan. Sara-Beth was not real high on this as it seemed like it was only a feel-good concept and didn’t actually change habits. Keith King wondered if the Village should consider an additional premium payment to staff who used tobacco products. Consensus was to consider it next year. A motion was made by John Duffy with a second by Mike Streetar to accept the network Health Plan with no Millennium. All ayes.

2.      Discussion and possible action on approving the employee health insurance participation monthly fee. Chuck gave a short recap of what the current participation fee is. A motion was made by John Duffy with a second by Keith King to leave the participation fee the same, $60 for singles and $100 for the rest. All ayes except for Mike Streetar- Nay. 

3.      Discussion and possible action on approving the employee health insurance deductible portion paid by employee. With little to no discussion, a motion was made by John Duffy with a second by Mike Will to leave the current 10% employee portion of the deductible to be paid by the employee. Mike Will stated that the employee share of the benefit cost will be reviewed next year and may change from this year’s approved employee contribution.  All ayes.

4.      Discussion and possible action on approving action on the Superior Vision Insurance. Chuck said the recommendation was to have a materials only plan available to the employee at the employee’s expense. This reverses last year’s decision to have the village pick up the cost of the vision insurance due to the United Health Care plan not covering eye exams. A motion was made by Mike Will with a second by Mike Streetar to change the vision insurance to materials only available to the employees at their expense. All ayes.

5.      Discussion and possible action on approving the purchase of Fire Department lockers. Jake reviewed the plans to replace the lockers in the fire bay. The old original lockers are falling down. Keith King inspected the old racks and agreed that they are in bad shape. Mike Will asked if there is any money left in the 2017 budget for this. Jake said no. He is holding off some spending in case they are granted an AFG grant for turnout gear and the department would have to make a small match. Jake added that the Fire Association is willing to pay for half of the cost of the new racks. John Duffy felt that if the association is willing to contribute to the improvements, the village should take advantage of it. A motion was made by Mike Streetar with a second by Keith King to approve the purchase of the new racks with the association paying for 50%. All ayes.

6.      Discussion and possible action on approving new appointments to the Board of Zoning Appeals.

1.      Jim Scharf      (Moved from alternate)

2.      Gary Schaub  (Alternate)

3.      Dave Bell       (Alternate)

A motion was made by John Duffy with a second by Mike Will to approve the new appoints to the Board of Zoning Appeals. All ayes.

7.      Discussion and possible action on approving the following new hires to the EMS Department.

1.      Tim Rodgers

2.      Jeremiah Moore

Jake commented that these two new hires are both paramedics. This will help fill the advanced requirement on transports and allow for more flexibility to fill in for medic’s vacations and comp. time. A motion was made by Mike Will with a second by Mike Streetar to approve hiring the two new EMS hires. All ayes.

8.      Discussion and possible action to approve a $25 call in pay for off hour transports. Jake explained why he has proposed this call in pay. Without the additional call in pay incentive, a transport staff would expect to come in on off hours and make $10 to $15. Jake is trying to grow the transport business by being available beyond the current 7:00 AM to 7:00 PM weekday hours. A motion was made John Duffy with a second by Keith King to approve the $25 call in pay. All ayes.

9.      Discussion and possible action on approving storing of Christmas decorations in the caboose. Mike Streetar started the discussion by explaining the proposed future for the caboose. The plans are to continue to collect memorabilia and eventually have the caboose open to the public for viewing. Chuck asked if the Village could continue to use the caboose as Christmas decoration storage until a firm plan is in place with the details of what is needed to be done to make it happen. He was more than willing to move the decorations out of the caboose once this was done. Mike Will stated that he recommended delaying any action but Mike Streetar said he did not want to wait and wanted a decision tonight. A motion was made by John Duffy with a second by Mike Will to allow storing the decorations in the caboose until a firm plan was in place from the Historical Society for using the caboose for public viewing. All ayes except for Mike Streetar who abstained.

10.  Discussion and possible action on approving an exception to the pet limit restrictions. Melissa Will addressed the board asking for an exception to the two dog pet ordinance limitation. She recently moved into the village and has three dogs. One will be 14 years old next month. She is willing to agree not to replace the one dog when it passes. Mike Streetar noted that the board has approved exceptions with responsible pet owners. Keith King agreed. A motion was made by Keith King with a second by Mike Streetar to approve three dogs with the stipulation that she not replace one of the dogs when it passes. All ayes.

 

H.  RESOLUTIONS.

1.      Resolution R-10-2017 – A Resolution Establishing Replacement Fund for Collection System and Operations & Maintenance Manual. Jim Moore read the resolution. Chuck noted this is an annual DNR requirement for the Compliance Maintenance Annual Report. A motion was made by Mike Will with a second by Keith King to approve resolution R-10-2017. All ayes.

I.           COMMUNICATIONS: (None)

J.          UNFINISHED BUSINESS:

1.      John Duffy asked if Mike Will, the newly appointed County to NFDL library liaison, will also be the Village’s library liaison. Mike Will said he is currently the County’s liaison but hasn’t been told he would also be the village’s liaison. A question came up as to if this was legal. Chuck will look into it.

K.        NEW BUSINESS:

1.      Chuck asked Chief Pautsch to inform the board on recent conversation on PDQ staff asking if there can be an end of business party when PDQ closes after 11:00 PM. Chief Pautsch said this is actually illegal as PDQ can’t sell or even give away liquor products. No more conversation or planning has occurred.

L.         CLOSED SESSION:

Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      Administrator

A motion was made by John Duffy with a second by Mike Will to go into closed session at 8:10 PM. Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-yes)

A motion was made by Mike Streetar with a second by Mike Will to go into open session at 8:52 PM.

Roll call (John Duffy-yes) (Keith King-yes) (Jim Moore-Yes) (Mike Streetar-yes) (Mike Will-yes)

M.     ADJOURNMENT:

A motion was made by Keith King with a second by John Duffy to adjourn at 8:53 PM. All ayes.

 

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

August 7th, 2017

OFFICIAL MINUTES – MEETING OF August 7, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Jake Flaherty – Fire Chief

Keith King – Excused                                                             Nick Leonard – Dir. Engineering & Planning

Mike Streetar – Trustee                                                           Amanda Tikkanen – PD Sergeant                             

Mike Will – Trustee                                                               

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, Duffy and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Chuck reported for Heather that she will be giving a full report of the summer reading program and upcoming events when she is back.

2.      Administrator – Chuck Hornung – Chuck reported that he continues to evaluate companies that provide managed IT. He along with Nick are also working with the Prospect Park developer to proceed with installing curb & gutter and streets in the subdivision. Chuck and several staff attended a demonstration of an upgraded software version that is currently used for the main software for billing, payroll, general ledger, accounts payable, and street assessment. The upgraded software provides considerable improvements to the current 17 year old version.

3.      Jake Flaherty – Fire Chief – Jake handed out reports on call responses. He explained some of the calls and reported on the recent fire call on Wisconsin Ave.

4.      Nick Leonard – Director of Planning and Engineering – Nick reported that a pre-bid meeting was held last week for the Minnesota and Indiana project. A second pre-bid meeting is this week. The actual bid date deadline will be Tuesday of next week. Duffy asked why the bidding and work would start so late in the year. Nick replied by saying because the infrastructure work is done one year and the street portion of the project is scheduled for early the following year, waiting to dig up a street for the infrastructure is best to wait as long as possible to reduce residence inconvenience.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: July 17th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

JULY 31st, 2017

General Fund:                         $18,716.89

Outdoor Rec.                          $.00

Library Fund                           $972.59

EMS Fund                              $1,987.10

Capital Projects                       $4,291.36

Water Department                  $35,714.53

Wastewater Department         $111,840.17

Community Dev. Authority      $18.81

Storm Water Fund                  $963.80

                                           $174,505.25

 

                                    AUGUST 7th, 2017

General Fund:                         $91,514.77

Outdoor Rec.                          $.00

Library Fund                           $1,528.94

EMS Fund                              $234.41

Capital Projects                       $.00

Water Department                  $2,236.89

Wastewater Department         $8.03

Community Dev. Authority       $.00

Storm Water Fund                  $8.02

                                            $95,531.06

3.      Approve or deny operator’s licenses for:

Nicholas Allen Grassel

Rebecca Clute

Stacy Marie Wellens

Marissa Rose Doro

Tera Marie Feirereisen

A motion was made by Mike Will with a second by Mike Streetar to approve the consent agenda. All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on approving the following license applications for the 2017-2018 license period.

CLASS "B" FERMENTED MALT BEVERAGES AND INTOXICATING LIQUOR LICENSES:

MadMax Restaurant                725 N Progress Dr.                565 N Pioneer Rd

Steve Magestro                          Saukville, WI  53080             North Fond du Lac, WI  54937

Chuck reminded the board of having to issue a provisional license due to MadMax failing to request a

renewal. This approval is for a regular license, expiring June 30th of 2018. A motion was made by

Duffy with a second by Will to approve. All ayes.                

2.      Discussion and possible action on restricting parking in the Village Pool parking lot. Chuck reminded the board of this topic being discussed at the last board meeting. Duffy asked why this was a concern. The only time this could be an issue would be two times a year when a pool event fills the lot. Streetar did not feel this was an issue. There are only two or three cars that park in the lot for extended times. Will agreed if it is only a couple cars parking in the lot and is only a problem twice a year, he did not feel the board should change the parking ordinance. Sergeant Tikkanen was asked if the PD had any opinion. Officer Tikkanen felt the PD Department didn’t care one way or another but wanted direction on what to inforce. A motion was made by Duffy with a second by Streetar to not make any change to the parking ordinance. All ayes.

3.      Discussion and possible action on the Optimist Club pursuing a design and order of a Village Flag. Chuck started the discussion with informing the Board of the North Fond du Lac’s Optimist Club wanting to design and create a Village Flag. Chuck asked the Board if they felt they should have any involvement in the project. Moore updated the board on the process. The Optimist Club is planning to have a contest with residents and school children asking to submit their ideas for a flag design. The club will narrow the entries down to three and present them to the board for a selection. The club’s hopes were to fly the new Village flag at Yellowstone Trail Park. No action necessary.

4.      Discussion on changing Village Ordinance to regulate size of recreation vehicles stored in the Village. Chuck recapped the reason for this topic being on the agenda. He informed the group that this matter is in the hands of the Board of Appeals due to the resident applying for a variance. Will asked what permit was approved. Nick stated that the Traffic Committee had met and did not find any reason not to approve a permit for a second driveway on the south side of the residence. Since then the resident applied for a variance to park on the north side. Streetar felt that this only affected one neighbor who didn’t want the motor home located next to their lot. He didn’t see this as an issue. Chuck commented that if this was next to his lot, he would not like it either. This motor home is very large. Will asked the Board if they felt there should be a restriction on the size of a stored recreational vehicle. No decision was made and no action taken as this falls back onto the Board of Appeals.

5.      Discussion and possible action on approving a contract template for transport services. Jake updated the board on the intent of the agreement. Streetar asked how the billing was handled. Jake stated that if a transport is through a hospital, it is billed through Lifequest. If it originates through a skilled nursing facility, the facility is responsible. Duffy asked if any of the transports are taken away from the city. Jake said the city only takes the 911 calls. Other calls go to the city first. It they decline, NFDL is called. A motion was made by Will with a second by Duffy to approve. All ayes.  

6.      Discussion and possible action on approving the renewal of the Intergovernmental Agreement with FDL County Public Safety Communication Services. Chuck reported that this agreement was an attempt to clean up an existing agreement signed back in 2006. Chief Pautsch and Chuck had attended all the agreement review sessions. A motion was made by Streetar with a second by Duffy to approve. All ayes. Will asked if in the future the document could identify what changes were made.

7.      Discussion and possible action on approving the upgrade of the Civic System Classic software version to Civic Systems Connect version. Chuck recapped the status of the current Classic Civic Software version and what an upgrade to the Connect version would provide. Duffy asked what the Village would get for with this upgrade charge. Chuck indicated what modules were included along with conversion and training. Duffy asked where the money would come from for this upgrade. Chuck felt the amount could be absorbed in the general obligation budget. Will felt the ability to email utility bills was a great feature. Nick commented on how the new Connect version allowed for excel spreadsheet input. This will save considerable time by eliminating double entry. A motion was made by Will with a second by Duffy to approve moving forward with an upgrade to the Connect version of Civic Systems. All ayes.

H.       COMMUNICATIONS: (None)

I.           UNFINISHED BUSINESS: (None)

J.           NEW BUSINESS:

1.      Streetar asked if the Village could look into painting the west side of the caboose. Chuck said he would look into it.

K.       ORDINANCES:

1.      Ordinance change to Chapter 16 of the Village Ordinance O-2017-02 – Parking Regulations. With no discussion, a motion was made by Duffy with a second by Will to approve O-2017-2. Roll Call: (Duffy – yes) (Moore – yes) (Streetar – yes) (Will – yes) Duffy added after the vote that the library board may be asking to find a way for even more parking.

L.        CLOSED SESSION:

Discussion of a procedure under Wisconsin State Statutes 19.85(1) (d) except as provided in s. 304.06 (1) (eg) and by rule promulgated under s. 304.06 (1) (em) considering specific applications of probation, extended supervision or parole, or considering strategy for crime detection or prevention.

1.                  Payments

Discussion of the investment of public funds and setting negotiation parameters for development agreements, as provided at 19.85 (1) (e) Wisconsin Statutes, where competitive and bargaining reasons require a closed session. 

1.      Discussion of Prospect Park Subdivision.

A motion was made by Mike Streetar with a second by John Duffy to go into closed session at 7:05 PM. Roll call: (Duffy-Yes) (Moore-Yes) (Streetar-Yes) (Will-Yes)

A motion was made by John Duffy with a second by Mike Streetar to go into open session at 7:56 PM. Roll call: (Duffy-Yes) (Moore-Yes) (Streetar-Yes) (Will-Yes)

M.     ADJOURNMENT:

     A motion was made by John Duffy with a second by Mike Streetar to adjourn at 7:57 PM. All ayes.

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

August 21st, 2017

OFFICIAL MINUTES – MEETING OF August 21, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Jake Flaherty – Fire Chief

Keith King – Trustee                                                              Nick Leonard – Dir. Engineering & Planning

Mike Streetar – Trustee                                                           Heather - Librarian                             

Mike Will – Trustee   

Others:

Jeanette Pont               Russell Pont                Barb Immel                 Lyle Immel                  Trisha Pietrzyk

Bob Pietrzyk               Bill Saunderlick          Ken Waldschmidt       Barbara Du                  Glen Mathes

Jeff Beahm                  Jackie Baccus                                                 

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, Duffy, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Heather reported on the 2017 summer reading program. There were 304 children, 210 adults, and 51 teens signed up for the summer program. This was slightly higher than last year. She is also coordinating some efforts to replace the library carpeting.

2.      Administrator – Chuck Hornung – Chuck indicated that he and staff are working on the 2018 capital and operating budgets. Meetings have been setup to discuss the options for the health insurance plan proposals. 

3.      Jake Flaherty – Fire Chief – Jake informed the audience that the local union held a MDA Fill the Boot event at the corner of Prospect Avenue and Winnebago St. They collected $1,848.51. Work was done on the command vehicle, 507. Shelving was installed to store spare air packs. A member of the Van Dyne Fire Department built and installed the shelving.

4.      Nick Leonard – Director of Planning and Engineering – Nick coordinated the bid openings for the Minnesota and Indiana Street projects. The bids were favorable with numbers less than the engineering estimates. Nick and Mitch continue to address drainage and property maintenance issues. A variance request has been posted on the corner of Chapleau St. and Chapman Ave.   

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: August 7th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $33,129.54

Outdoor Rec.                          $30.00

Library Fund                           $213.09

EMS Fund                              $1,675.55

Capital Projects                       $3,981.50

Water Department                  $8,924.76

Wastewater Department         $5,417.62

Community Dev. Authority    $17.59

Storm Water Fund                  $153.97

$53,543.62

A motion was made by Mike Will with a second by Mike Streetar to approve the consent agenda. Mike Will asked what the J.E. Arthur invoice was for. Nick responded by saying this was the council for the OSG committee. All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on approving proposals for the Minnesota Ave. and Indiana Ave. reconstruction projects. Nick started the discussions with explaining the information in the board packets. The Minnesota Ave. bids ranged from $335,307.50 to $374,800.00. A recent discovery of a grant would pay up to 80% of the assessable part of the project because Minnesota Ave. is identified as an Urban Collector Street. If the board would decide to apply for the grant, which all indications of a strong possibility of receiving, the grant would be for 2023- 2024. If the grant option was approved, Nick recommended an overlay in the spring of 2018 to get by until 2023. Keith King approved of applying for the grant and have an overly to fix the road until 2023. John Duffy asked if not reconstructing Minnesota Ave, will the bid for Indiana Ave. be affected. Nick said no, He had asked the vendors to bid them separately in case only one of the two projects went forward. Mike Streetar asked if the street is overlaid, would the Town of Friendship participate due to several properties still being in the Town of Friendship. Nick said we would inquire but wasn’t sure. A motion was made by Will with a second by King to reject all the bids for Minnesota Ave. All ayes. Nick went on to say that there are no grant options for the Indiana Ave. project. The bids ranged from $550,133 to $650,840. John Duffy asked if the project spills over from 2017 to 2018, do the residents start paying on the work done in 2017. Nick said no. No assessments are due until after the entire project is complete. Ken Waldschmidt asked Nick if the landscaping was complete where a new gas line was buried. Nick said if it is the right away, more work could be done so it is temporary. Ken said some of the landscaping is beyond the right away and has very little top soil. Nick said he would look into it. An audience member asked when Nick though the project would start. Nick guessed at mid-September. A motion was made by John Duffy with a second by Keith King to accept the bid from Robert Immel Excavating. All ayes.

H.       COMMUNICATIONS: (None)

I.           UNFINISHED BUSINESS:

1.      Mike Streetar asked when there would be more discussion on the administrator replacement. Chuck had planned to put it on the next meeting agenda.

J.           NEW BUSINESS:

1.      Keith King complimented the Master Gardner’s and Stuart’s for all the new plantings in the Village.

2.      Mike Streetar noted that a large locomotive wheel was donated to the Village and will be placed next to the caboose in Yellowstone Trail Park.

3.      Chuck Asked the board if the next meeting could be held on Tuesday September 5th due to Labor Day on the first Monday of the month. The board agreed.

4.      Barbara Du from the audience asked when the weeds would be cut around the retention pond on Indiana Ave. Nick said the DPW crew is out now cutting water way and ditches in the Village and maybe cutting the weeds around the pond. He was going to check with DPW.

K.       ADJOURNMENT:

     A motion was made by Mike Streetar with a second by Mike Will to adjourn at 6:35 PM. All ayes.

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

July 17th, 2017

OFFICIAL MINUTES – MEETING OF July 17, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Excused                                                            Jake Flaherty – Fire Chief

Keith King - Trustee                                                               Nick Leonard – Dir. Engineering & Planning

Mike Streetar – Trustee                                                           Heather Wegner - Librarian                                       

Mike Will – Trustee                                                               

 

Others in attendance:

            Barb Immel                 Lyle Immel                  Bob Pietrzyk               Trisha Pietrzyk           

            Scott Baccus               Jackie Baccus              Barbara Due                Ken Waldschmidt                  

            Walter Herring            John Cardninal            Mike Meyer                 Trevor Kuphal

Russel Pont                 Jeff Beahm                  Glen Mathes                Mike Carlanh

Jeanette Pont               Brian Laudoff             Nick Kounelis

                                                                                               

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.         PUBLIC HEARING:

Jim Moore called the Public Meeting to order at 6:02 pm and asked for comments.

Public hearing for public improvements to Minnesota Ave. and Indiana Ave.

Jeanette Pont spoke to the board expressing her concern about the high assessment cost. She felt it would not add value to their property. Trevor Kuphal addressed the board stating he has a corner lot and did not need new curb and gutter. Bonnie Cardinal asked where the estimates came from. Nick Leonard said they were engineering estimates and are typically high. Brian Laudoff also addressed the board stating how would any developer develop any property in the Village if it cost this much to put in a street. Jeff Beahm asked are terrace trees necessary? It is just something that residents have to mow around. John Cardinal has a lot still in the Town of Friendship and asked how the assessment works. Nick Leonard stated that the assessment is differed until the lot would annex into the Village. John went on to ask who has to shovel the snow on the new sidewalks if in the Town of Friendship. Nick said the Village is responsible. John also felt that a part of his lot has an easement and felt the Village should pay for the assessment on it. Nick responded that he still owns the property and is responsible. Brian Laudoff asked how other cities assess for street improvements. Nick said this Village policy has been in effect for as long as he has been here. The concept is the residents pay for the improvements once. If the street needs resurfacing years later, the Village picks up the cost. Nick Kounelis asked why he was being assessed for an unusable lot due to a drainage ditch. He didn’t feel the street needed improvements. Nick stated that there have been eight water main breaks and sewer main issues that are driving the reconstruction project. Mike Carlanh reported that shrubs at the intersection of Lakeshore Drive and Indiana Ave are obstructing the view for traffic. Nick stated that he has done everything he feels he can to remove cost from the project. He has agreed with the request of no sidewalks on Indiana Ave. and passed as much cost onto the Village as possible.

After two more calls for comments with no comments, Jim Moore closed the public meeting at 6:38 pm.

 

 

 

 

E.        ANNOUNCEMENTS:

Greg Becker presented an $800 donation to the Veteran’s Memorial in honor of his father, Clifford Becker. Greg gave a history of his father when he lived in North Fond du Lac and joined the service. He was an active member of the American Legion Post #156 for 70 years.

F.         PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Heather reported that there are 321 children, 51 teenagers, and 209 adults signed up for the summer reading program. On Wednesday, there will be a live animal handler program at the Community Center. The program is held at the Community Center to accommodate the large attendance. No registration is required. On June 28th, the Library’s Pool Party will be held. With all the Library staff at the pool party, the Library will be closed from 12:30 to 2:30.

2.      Municipal Court – Conni Killian-Ritchie – Chuck reported for Conni that the new SDC, state collection system, is working well. The Village is one of the larger municipalities using the system and had a few small glitches to overcome.

3.      Administrator – Chuck Hornung – Chuck noted he had taken some vacation time. He has started the planning for the 2018 capital plan and budget. He along with Nick continue to field inquiries from new businesses about the village business park.

4.      Jake Flaherty – Fire Chief – Jake passed out information reflecting the operations statistics for Fire and EMS. He asked the Board for input as to information not needed or any additional information they would be interested in.

5.      Nick Leonard – Director of Planning and Engineering – Nick has been very busy putting together the assessment information and fielding drainage issues from residents.

G.       CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: June 19th and June 28th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

JULY 5th, 2017

General Fund:                         $43,914.15

Outdoor Rec.                          $3,217.31

Library Fund                           $351.03

EMS Fund                              $2,983.55

Capital Projects                       $5,415.00

Water Department                  $9,189.60

Wastewater Department         $1,537.59

Community Dev. Authority       $20.00

Storm Water Fund                  $1,952.06

$68,580.29

 

                                    JULY 17th, 2017

General Fund:                         $106,435.88

Outdoor Rec.                          $.00

Library Fund                           $1,100.40

EMS Fund                              $2,757.10

Capital Projects                       $.00

Water Department                  $14,710.44

Wastewater Department         $2,871.55

Community Dev. Authority    $842.00

Storm Water Fund                  $659.30

$129,376.67

3.      Approve or deny operator’s licenses for:

Joshua Scott Herdt

Terry R Jaeger

A motion was made by Mike Streetar with a second by Keith King to approve the consent agenda. All ayes.

H.       ADMINISTRATION:

1.      Discussion and possible action on the future use of the Village Park tennis court. Mike Streetar asked the board what their opinion was on removing the one remaining tennis court at the Village Park. He along with others rarely see anyone playing tennis on this court. Mike went on to say that the tennis courts at the high school would be refreshed with the school’s renovations. Chuck interjected he had planned to ask the board if the court could be converted into a pickle ball court. This is an upcoming sport. He also added that if the plan is to remove the court, there would not be any place to hang the awnings during the North Fondy Fest event. With no real reason to remove the court, a motion was made by Mike Streetar with a second by Keith King to not remove the court. All ayes.

2.      Discussion and possible action on parking restrictions at the Village Pool parking lot. Chuck indicated he was told that during swimming lessons and other pool events, there is limited parking with several neighboring residents using the parking lot as their personal parking lot. Chuck went on to say that he should have reviewed the parking restrictions ordinance to research what is already in the Village’s ordinances. With this, he recommended postponing any discussion until he had reviewed the ordinances. The board agreed.

3.      Motion to proceed with the Minnesota Ave. and Indiana Ave. projects as described and estimated in the report subject to final approval in the final resolution. A motion was made by Mike Streetar with a second by Keith King to approve moving forward with the projects. Keith King is hoping the actual costs are lower than the estimates. Mike Will asked Nick if the residents already paid once. Nick said because they are unimproved sections, they did not and will pay for this reconstruction once. Mike Will asked what utilities were failing. Nick said that DPW recently repaired eight water main breaks and have experienced numerous sewer main problems. Mike Will asked if it was necessary for curb and gutter. Nick said he felt it should be done right. Other streets were reconstructed with curb and gutter. If no curb and gutter, edges of the street become a persistent maintenance issue like on Minnesota. Motion vote – all ayes.

I.           COMMUNICATIONS:

           Mike Streetar asked if the upcoming Villager could note the donation by the Cliff Becker family.

             Chuck would ask Laurie to add it.

J.          UNFINISHED BUSINESS: (None)

K.        NEW BUSINESS: (None)

L.        CLOSED SESSION:

Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      EMS Pay Scale

2.      Fire Chief Pay Scale

A motion was made by Mike Streetar with a second by Mike Will to go into closed session at 7:15 PM. Roll call: (King-Yes) (Moore-Yes) (Streetar-Yes) (Will-Yes)

A motion was made by Keith King with a second by Mike Streetar to go into open session at 8:02 PM. Roll call: (King-Yes) (Moore-Yes) (Streetar-Yes) (Will-Yes)

M.     ADMINISTRATION:

1.      Discussion and possible action on approving an EMS pay scale. A motion was made by Keith King with a second by Mike Will to approve the proposed EMS pay scale. All ayes.

2.      Discussion and possible action on approving a Fire Chief pay scale. A motion was made by Keith King with a second by Mike Streetar to approve the proposed Fie Chief pay scale. All ayes.

N.        ADJOURNMENT:

     A motion was made by Mike Streetar with a second by Keith King to adjourn at 8:07 PM. All ayes.

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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