January 8th, 2018

OFFICIAL MINUTES – MEETING OF JANUARY 08, 2018

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

Mike Will – Trustee                                                                Nick Leonard – Dir. Planning & Engineering

Keith King – Excused                                                            Darren Pautsch – Police Chief

Mike Streetar – Trustee                                                           Jake Flaherty – Fire Chief      

                                                                                                Heather Wegner - Librarian                                                                                       

Others: Randy Stutz

            Linda Stutz

            Pat Stephany

            Doug Parman

            Adam Moriarity

            Laurie King

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.          PUBLIC HEARING:

   Adjourn to Public Hearing at 6:02 p.m.   

1.      Public hearing for changes to Chapter 15 of the Village Ordinances O-2018-01 – Social Hosting. Chief Pautsch said the original ordinance passed on 2016 was overly broad. This change will adopt the state statute passed in late 2017 which is more specific.   

After three calls for comments without any response, Jim Moore closed the public hearing.

            Adjourn from Public Hearing at 6:03 p.m.

E.        ANNOUNCEMENTS:

1.      Recognition of Randy Stutz for his years of service as EMS Director. Laurie presented Randy with a framed Redlin print. Randy thanked the Village and those in attendance. Randy was part of the creation of EMSAC and worked through the process of starting as a Basic service, moving up to Intermediate, then I99, and finally the current Paramedic service. He said he felt the service was going in the right direction and wished them well.

F.    PRESIDENTS BUSINESS and Staff Reports:

1.      Administrator – Chuck Hornung – Chuck reported on the progress of the library carpet replacement project. He said it was going well and ahead of schedule. As of the end of the day on Tuesday, the project should be complete. Library staff will use Wednesday and the first part of Thursday to finish putting items back to be ready to open Thursday afternoon. Chuck said he was focusing on starting 2018 projects. He along with Laurie King, DPW staff and students from NFDLHigh School, took down the Yellowstone Trail Park Christmas decorations. 

2.      Police Chief – Darren Pautsch –Darren passed out the monthly PD report. He noted that New Year’s Eve was very quiet. The department went through a period of time with limited squad cars. They are slowly getting back to full strength.

3.      Fire Chief – Jake Flaherty – Jake noted that the department staff is attending the refresher classes for re-certification. He said that he is working on collecting the information for the first board meeting in February to report on the transport service. The department ran 145 fire calls and 732 911 and transport calls in 2017. They are still working on completing the MTM contract to allow Medicaid transports. He is also meeting with Waupun Hospital staff to create a round trip transport service contract.

4.      Department of Planning & Engineering – Nick Leonard – Nick is working with MSA to develop the specifications for the second phase of the Indiana project. Bid opening is set for February 27. The project is expected to be completed by June 29th. Nick is seeing some interest in the Zoch property. He is working on a Phase II contract to identify if there is any contamination on the property. Nick along with Mitch are working on the 20 year Sewer Service Plan. When completed and approved, it would be for the 2020 – 2040 time frame. Nick noted that he and Chuck continue to field interest in the business park.

G.       CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: December 18th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

12/31/2017

General Fund:                         $25,498.55

Outdoor Rec.                          $923.47

Library Fund                           $864.34

EMS Fund                              $976.41

Capital Projects                       $.00

Water Department                  $6,893.85

Wastewater Department         $807.60

Community Dev. Authority    $107.72

Storm Water Fund                  $269.89

$36,341.83

01/08/2018

General Fund:                         $128,893.79

Outdoor Rec.                          $.00

Library Fund                           $1,936.80

EMS Fund                              $3,159.12

Capital Projects                       $10,358.10

Water Department                  $29,011.40

Wastewater Department         $7,866.75

Community Dev. Authority    $140.44

Storm Water Fund                  $1,531.39

$182,897.79

 

A motion was made by Mike Streetar with a second by Mike Will to approve the consent agenda. Mike Will noted a correction to the minutes from December 18th where the minutes indicated Mike Will asked about the AT&T and Diggers Hotline charges under the Consent Agenda. Mike Streetar had asked the question. All ayes.

H.       ADMINISTRATION:

1.      Discussion and possible action on approving Operation Policy 1.15 Veteran’s Memorial Policy. Mike Streetar felt that the language should specify no exceptions to allow for any plants or flowers at the memorial other than the plantings and pots at the memorial. Mike Will did not agree saying that the Village Board could make an exception if someone submitted a request. Jim Moore agreed. Chief Pautsch had thought this had been discussed at an earlier board meeting that any request would be considered on a case by case basis. Mike Will made a motion with a second by Jim Moore to accept the policy as written allowing for plants and flowers with approval by the Village Board. All ayes except for Mike Streetar.

2.      Jim Moore suggested moving item 2 to the end as it will take some time. Board members agreed.

3.      Discussion and possible action on accepting Trustee John Duffy’s resignation. Chuck indicated that John has submitted his application for the Administrator’s position which required his resignation. A motion was made by Mike Streetar with a second by Mike Will to accept his resignation. All ayes. Mike Will thanked John for his time on the Board.

4.      Discussion and possible action on filling the vacant trustee position. Mike Will asked how it was done in the past. The last time a trustee was appointed was ten years ago and no one was sure of the process. The discussion centered on how long to post the vacancy, where to post the vacancy, who would interview the applicants, and when a selection would be made. The final decision was to advertise the vacancy with an insert in the upcoming water bill to be mailed out around January 29th. Letters of interest would be accepted through February 9th. Interviews would be scheduled at 6:00 PM on Thursday February 15th with a review of the applications and interviews the week of February 19th. A special board meeting would be held on February 26 to discuss and select the applicant. The first official board meeting for the new trustee would be March 5th.

5.      Discussion and possible action on a sale of a lot by TID #2. Mike Will said a property owner adjacent to the lot asked if the Village would consider selling it. Chuck indicated this lot was inadvertently missed when the remaining Zoch property was annexed into the Village. The Village still owns it but it is in the Town of Friendship. Mike Will thought if the Village would consider selling it, we should let other adjacent land owners have a chance at buying it. After further discussion, Mike Streetar made a motion with a second by Mike Will to not sell the property. All ayes. Mike Will will let the person who inquired on the property know of the board decision.

6.      Discussion and possible action on approving the renewal of Chuck Bau on the Police and Fire Commission. A motion was made by Mike Streetar with a second by Mike Will to approve the appointment. All ayes.  

7.      Discussion and possible action on whether to utilize a recruitment company for the administrator position. (Item #2 on the agenda.) The three firms being considered were discussed. The final decision was to work with the Public Administration Associates, LLC (PAA). They had offered to review the applications at no cost and make a recommendation on the candidates. Chuck will call PAA and work on a contract. Applications are being accepted through January 15th. The board had asked to meet with PAA on the January 22nd to discuss the applications and next steps.

I.           ORDINANCES:

1.      Discussion and possible action on approving Ordinance O-2018-01 an ordinance adopting the new Social Hosting Wisconsin State Statute law 125.07(10)(a)(4) and Wisconsin State Statute 125.07(1)(a)(3). A motion was made by Mike Streetar with a second by Mike Will to accept Ordinance O-2018-01. Roll call: (Jim Moore-Yes) (Mike Streetar – Yes) (Mike Will – Yes)

J.        COMMUNICATIONS: (None)

J.          UNFINISHED BUSINESS: (None)

K.        NEW BUSINESS: (None)

L.          CLOSED SESSION:

1.                  Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      WPPA/LEER Contract

2.      IAFF Contract

A motion was made by Mike Streetar with a second by Mike Will to go into closed session at 7:15 p.m.

Roll call: (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

A motion was made by Mike Streetar with a second by Mike Will to go into open session at 7:40 p.m.

Roll call: (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

 

 

M.     ADMINISTRATION:

1.      Discussion and possible action on approving the WPPA/LEER contract. Chuck went over the items that the membership would accept which included a three year contract with a 2% wage increase each year. A motion was made by Mike Streetar with a second by Mike Will to agree with the contract terms. All ayes.

2.      Discussion and possible action on approving the WPPA/SORD contract. Chuck went over the items that the membership would accept which included a three year contract with a 2% wage increase each year. A motion was made by Mike Will with a second by Mike Streetar to agree with the contract terms. All ayes.

N.        ADJOURNMENT:

            A motion was made by Mike Streetar with a second by Mike Will to adjourn at 7:45 p.m. All ayes.

 

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

December 18th, 2017

OFFICIAL MINUTES – MEETING OF DECEMBER 18, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Excused                                                                        Nick Leonard – Dir. Planning & Engineering

Keith King – Trustee                                                              Heather Wegner – Library

Mike Streetar – Trustee                                                           Jake Flaherty – Fire Chief      

Mike Will – Trustee                                                                                                                                                               

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Heather reported on Santa’s visit last week. She thanked the Police Department for transporting Santa around the village, Baker’s Pride and the Knitting Club for donating cookies, FDL Studio of Music for the entertainment, a resident who took pictures and Mike Will, Chuck Hornung, and two EMT’s for helping with the setup. 119 adults and 144 children attended the event. Heather presented a large thank you card to Jim Moore for the NFDL Optimist Club for their donation to the event. Heather also reported on a meeting to prepare for the library carpet replacement. The library will be closed from 1/3/2018 through 1/11/2018.

2.      Administrator – Chuck Hornung – Staff has been busy with training on an upgrade to the business system. A Joint Review Board meeting was held to update the taxing identities on the status to the two Village TID Districts.

3.      Fire Chief – Jake Flaherty – Jake reported that one of the Fire Fighters has received their Fire Fighter I certification. Also one of the EMT’s has received their Basic and Advanced certifications. Jake attended a Library Board meeting to discuss fire safety at the library. Several concerns were discussed with plans to make some changes. Jake attended a County meeting at the City of FDL where joint training was discussed. Jake noted they have seen more vehicle accidents lately due to winter conditions. Mike Streetar asked when there would be a review of the transport service. The original agreement was to review it after six months. He asked when there is a review, to include a couple of the transport personnel to attend. Jake said he had planned to have the review early February so he would have the first six months numbers to report.  

4.      Department of Planning & Engineering – Nick Leonard – Nick reported he has been sitting in on all the software upgrade training sessions. He also noted that he and Chuck had joined a conference call regarding a meeting being held in Madison to address a Senate meeting discussing DNR permitting and artificial wetlands. Chuck is attending the meeting in Madison. Streetar asked who was all attending the meeting in Madison. Nick said it was civil engineers, developers, and municipality officials telling their story on how long and hard it is to obtain permits from the DNR.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: December 4 and 11, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $46,699.94

Outdoor Rec.                          $.00

Library Fund                           $455.33

EMS Fund                              $1,920.74

Capital Projects                       $108,269.24

Water Department                  $3,789.84

Wastewater Department         $2,040.36

Community Dev. Authority    $.00

Storm Water Fund                  $3,336.31

$166,511.76

A motion was made by Mike Will Streetar with a second by Keith King to approve the consent agenda. Mike Will asked why there is an AT&T long distant charge. Could this be brought over to Verizon? It was explained that this was a land line charge and not everyone has Verizon. Mike Will also asked about the Diggers Hotline charge. Nick noted that this is a subscription charge. Mike Streetar asked about a stolen property charge. Chuck will look into tit. All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on approving Operating Policy 1.15 Veteran’s Memorial Policy. Mike Streetar indicated he was OK with items d, e, and f but did not feel a,b,c were necessary as any questions on the memorial should be directed to the memorial committee. Chuck will rewrite the policy and present it at the next board meeting with removal of items a,b,c and adding language that any questions on the memorial will be directed to the memorial committee.

2.      Discussion and possible action on whether to utilize a recruitment company for the Administrator search. Mike Will asked if the posting should be put in the Municipality magazine. Chuck will look into it but it may not list until after the cutoff. Mike Will also asked if we could ask the three search companies for a list of recent placements. The question came up as to how each of the search companies work with a municipality that has already posted the position. Chuck will ask. Mike Streetar commented that he was not pleased with how one of the three search company’s prior engagement had worked out. Chuck suggest a couple places to post the job posting. The board asked that Chuck request a few more answers from the three search firms, one including a price range, another asking if firms help once a number of applications have been received. Mike Streetar asked the board their general opinion on whether to use a search firm. Keith King and Mike Will said it was too early to decide without answers to some of the questions.   

H.       RESOLUTION.

1.      Discussion and possible action on approving Resolution R-16-2017, A Resolution Approving the Extension of an Intergovernmental Agreement with the Town of Fond du Lac. Chuck explained this was a resolution to extend the agreement until an updated contract is in place. A motion was made by Mike Will with a second by Keith King to approve resolution R-16-17. All ayes.

2.      Discussion and possible action on approving Resolution R-17-2017, A Resolution Authorizing Execution of the Department of Natural Resources Principal Forgiven Financial Assistance Agreement. Nick explained that this resolution would allow to proceed with accepting a $100,000 grant for lead service replacement. A motion was made by Mike Streetar with a second by Keith King to approve resolution R-17-17. All ayes.

I.           COMMUNICATIONS: (None)

J.          UNFINISHED BUSINESS: (None)

K.        NEW BUSINESS:

1.      Jake Flaherty asked if an item could be put on the next meeting agenda for an ordinance requiring an outside stand pipe for fire protection on new commercial construction. Chuck will put it on the January 8th board meeting agenda.

2.      Chuck also informed the audience that anyone interested in running for the Village President position should pick up nomination papers at the Village offices. Papers need to be returned by 5:00 PM on 1/2/2018.

L.          CLOSED SESSION:

1.                  Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      WPPA/LEER Contract

2.      WPPA/SORD Contract.

3.      IAFF Contract

A motion was made by Mike Will with a second by Mike Streetar to go into closed session at 6:47 p.m.

Roll call: (Keith King-yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

A motion was made by Keith King with a second by Mike Streetar to go into open session at 7:47 p.m.

Roll call: (Keith King-yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

M.      ADMINISTRATION.

1.      Discussion and possible action on approving the proposed IAFF union contract. Mike Streetar made a motion to accept the IAFF 2018 contract with the understanding that if the transport service is not a viable service for the Village determined by the Village Board, all transport service language will be voided. Keith King seconded the motion. All ayes.

2.      Discussion and possible action on approving the WPPA/LEER contract. Mike Will made a motion to accept the WPPA/LEER contract with the following provisions:

1.      The allowance for sick leave payout at retirement would increase from $60 per day to $70 per day for a maximum of 120 days.

2.      The contract would be for two years with a 2% wage scale increase each year.

3.      Any PD staff not paying the full employee WRS contribution would pay an additional 1% in 2018 and the remaining full employee contribution in 2019.

4.      The PD health insurance contribution would be the lowest premium offered to any other Village employee for health and dental insurance.

     Keith King seconded the motion. All ayes.

3.      Discussion and possible action on approving the WPPA/SORD contract. Mike Will made a motion to accept the WPPA/SORD contract with the following provisions:

1.      The allowance for sick leave payout at retirement would increase from $60 per day to $70 per day for a maximum of 120 days.

2.      The contract would be for two years with a 2% wage scale increase each year.

3.      Any PD staff not paying the full employee WRS contribution would pay an additional 1% in 2018 and the remaining full employee contribution in 2019.

4.      The PD health insurance contribution would be the lowest premium offered to any other Village employee for health and dental insurance.

     Mike Streetar seconded the motion. All ayes.

N.        ADJOURNMENT:

            A motion was made by Mike Streetar with a second by Keith King to adjourn at 7:50 p.m. All ayes.

            Respectfully submitted,

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

December 4th, 2017

OFFICIAL MINUTES – MEETING OF DECEMBER 04, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                             Chuck Hornung – Administrator

John Duffy – Trustee                                                              Nick Leonard – Dir. Planning & Engineering

Keith King – Excused                                                               Darren Pautsch – Police Chief

Mike Streetar – Trustee                                                           Jake Flaherty – Fire Chief      

Mike Will – Trustee                                                                 Heather Wegner – Library                                                                                         

Others: Jim Kalny – Davis & Kuelthau

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, Duffy, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS:

1.      Chuck recognized two DPW crewman, Brian Rebedew and Kevin Gruber, for their assistance with a medical emergency. While performing assigned tasks, they came upon a women in need of help where her child was having a medical emergency. Brian & Kevin assisted the women until the ambulance arrived. Chuck and the board thanked them for getting involved and assisting.

E.   PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Heather reminded the audience that the Santa’s parade will be held this Thursday starting at 5:30. The route is listed on the Libraries Face Book Page and the Village web site. Santa will be arriving at the Community Center at 6:30 where he will read to the children. The FDL Studio of Music will be playing at the event. A coupon for a free book will be given to each child. Milk and cookies, donated by Baker’s Pride will be served. There is no fee to attend. With the activities at the Community Center, the Library will be closed from 6:00 to 8:00. The Library will also be closed this Wednesday from 11:30 to 1:00 for the annual Christmas luncheon at the Municipal building.

2.      Administrator – Chuck Hornung – The property and personal property tax bills will be mailed this week. Baker Tilly will be at the municipal office tomorrow for the annual pre-audit. Training sessions will be held the weeks of December 11th and 18th for the conversion for an upgrade to our business system. Chuck thanked the DPW crew, staff, and high school students who helped decorate the Yellowstone Trail Park for Christmas.

3.      Police Chief – Darren Pautsch –Taylor Goldapske accepted the offer for the vacant patrol officer position and started today. He is going through orientation and will be in field training for 12 weeks. Winter parking rules are in effect. 314 warning tickets were given until the end of November. 8 violations were issued since 12/1. A suspect has been arrested for a child abuse incident. Chief Pautsch added to Heather’s Santa Parade report by saying that Santa will be stopping at LeMieux and Optimist Park.

4.      Fire Chief – Jake Flaherty – Jake passed around a calendar from the company we bought our last new ambulance from. One of the month’s picture is the Village’s new ambulance. The replacement radios have been ordered. Staff is working on submitting an AFG grant. The grant will be requesting funds for a venting system for the equipment bay. Whenever the vehicles are running in the bay, the exhaust tends to filter through the entire building. A knox box was delivered for the municipal building. This will be for access to our facility for agencies that back fill for the Village when they are called out for a fire. One of the EMT’s from Eldorado stopped in to receive assistance on updating their state operations manual. Four of the village firefighters have passed their Firefighter II certification. Jake indicated he is changing his log reporting and will have the new format at the next meeting. He also asked residents to make sure to check their CO2 and smoke detectors. With the winter heating season upon us, it is good to ensure they are working.

5.      Department of Planning & Engineering – Nick Leonard – Nick continues to receive requests for information for our business park. He along with Mitch have completed the East Central Sewer Service Map planning. This is done every 20 years. Staff have started the planning for the 2018 projects. Nick is reviewing the fire protection charges. He is hoping to propose some changes to encourage more economic development.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: November 20th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $87,593.16

Outdoor Rec.                          $.00

Library Fund                           $755.57

EMS Fund                              $2,403.96

Capital Projects                       $73,663.37

Water Department                  $6,350.54

Wastewater Department         $1,100.28

Community Dev. Authority    $17.59

Storm Water Fund                  $881.93

$172,766.40

A motion was made by Mike Will with a second by Mike Streetar to approve the consent agenda. Mike Will asked about the payment to John Redman. Nick responded by saying that John is the Village arborist and is consulted on what and where trees should be planted. John is also available to answer questions from residents. All ayes.

G.       ADMINISTRATION:

1.      Discussion of Administrator search process. Chuck reviewed the current plan and timetable. Mike Will asked if the current administrator should submit a formal resignation letter. Jim Kalny from Davis & Kuelthau said it was not necessary but was a good idea. Chuck said he would provide one. Mike Streetar started the discussion on whether a search firm should be hired. Mike Will asked Jim Kalny of his experience with search firms. Jim stated it is a mixed bag. Chuck added he felt using a firm would provide a wider search net than posting the job locally. Mike Will asked Jim what he felt the cost of using a firm would be. Jim said it could range from $10,000 to $35,000 and would provide a list of companies in Wisconsin. Mike Streetar asked Jim if the Village should post the job before a decision to hire a firm was made. Jim did not think it matters. Chuck will contact the firms that Jim will provide. Jim suggested that in the posting it defines the position, process, and timetable. Chuck offered to have a first draft for review of the posting for a special board meeting on 12/11/2017. The board agreed.

2.   General discussion of Elected Officials email rules. Mike Streetar had asked about best practices for correspondence between the Village and board members. Jim Kalny suggested a separate Village email to not complicate any open records requests. Mike Streetar who is on the school board, Mike Will who works for the County, and John Dufy who had worked for the City of FDL, all had separate email accounts. Chuck had set them up a while back but are not consistently being used. Chuck will look into moving toward Chrome Books or iPad type devices. Mike Will also encouraged that any correspondence between board members or the Village and board members be sent as blind copies.

H.       COMMUNICATIONS: (None)

I.           UNFINISHED BUSINESS: (None)

J.           NEW BUSINESS: (None)

K.         CLOSED SESSION:

1.               Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      WPPA/LEER Contract

2.      IAFF Contract

2.                Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations.

1.      Staffing

A motion was made by Mike Streetar with a second by John Duffy to go into closed session at 6:47 p.m.

Roll call: (John Duffy-yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

A motion was made by Mike Streetar with a second by Mike Will to go into open session at 7:55 p.m.

Roll call: (John Duffy-yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

L.        ADJOURNMENT:

            A motion was made by Mike Streetar with a second by Mike Will to adjourn at 7:56 p.m. All ayes.

 

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

December 11th, 2017

OFFICIAL MINUTES – MEETING OF DECEMBER 11, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Excused                                                           

Keith King – Trustee                                                             

Mike Streetar – Trustee                                                                      

Mike Will – Trustee                                                                                                                                                               

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        ADMINISTRATION:

1.      Discussion and possible action on approving the job posting for the Village Administrator. Chuck had sent out a draft of the job posting and job description for the Village Administrator position. Changes discussed for the job posting were:

1.      Add language to ensure applicant would be required to perform office duties for staff as needed.

Changes discussed for the job description were:

1.      Remove the word general in reference to general direction.

2.      Expand Examples of Work to include “performs annual department head performance appraisals”.

3.      Change title of department head for economic development efforts to Director of Planning & Engineering.

4.      Change to “Performs the duties of Clerk-Treasurer in the Deputy Clerk – Deputy Treasurer’s absence”.

5.      Change Working Conditions language to substitute the words “overtime required” to “additional hours outside the normal workday including”

A motion was made by Mike Streetar with a second by Keith King to approve the job posting and job description with noted changes. All ayes.

F.         COMMUNICATIONS: (None)

G.       UNFINISHED BUSINESS: (None)

H.        NEW BUSINESS:

1.      Mike Streetar noted that he had noticed in his mail delivery that several of the residents were receiving duplicate tax bills. Chuck will look into it with the county.

2.      Mike Streetar mentioned that he had noticed a wreath placed on the Veteran’s Memorial. He asked to have this put on the agenda for the next board meeting to provide direction to staff whether this should be allowed.

I.           ADJOURNMENT:

            A motion was made by Mike Streetar with a second by Mike Will to adjourn at 6:55 p.m. All ayes.

 

Respectfully submitted,

 

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

November 20th, 2017

OFFICIAL MINUTES – MEETING OF NOVEMBER 20, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Nick Leonard – Dir. Planning & Engineering

Keith King – Trustee                                                              Darren Pautsch – Police Chief

Mike Streetar – Trustee                                                           Jake Flaherty – Fire Chief      

Mike Will – Trustee                                                                Conni Killian-Ritchie – Admin. Municipal Court                                                                                                

Others: Greg Johnson – Ehlers

 

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Streetar, King, Duffy, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.          PUBLIC HEARING:

   Adjourn to Public Hearing at 6:02 p.m.   

1.      Adopting R-13-2017, approving the General Operating, Debt Service Fund, Capital Projects Fund, Spillman Library, Outdoor Rec., EMS Fund, and Tax Increment District #1 & #2 (CDA) Budgets, and Setting the Tax Levy for Fiscal Year 2018.

Jim Moore read R-13-2017. After three calls for comments without any response, Jim Moore closed the public hearing.

            Adjourn from Public Hearing at 6:03 p.m.

E.        ANNOUNCEMENTS:

1.      Presentation by Aaron Sadoff of the North Fond du Lac Oriole Open check donation to the Village. Aaron explained the mission of the Oriole Nation organization. All profits are distributed to school functions from academics to sports. A couple years back, the Oriole Open event profit recipients expanded to include the NFDL PD Benevolent association along with the Village Pool enhancement fund and the NFDL Oriole Nation. All three of these recipients are vital to the quality of life for the Village of North Fond du Lac. Aaron presented checks to both the NFDL PD Benevolent Organization and the pool fund for $5,167 each. The Board thanked Aaron.

F.    PRESIDENTS BUSINESS and Staff Reports:

1.      Administrator – Chuck Hornung – Chuck is preparing for the training and go live of the software upgrade to Connect. Connect is an upgrade for the Village business system. Chuck along with staff are submitting the information to the county for the 2017 property tax bills. The bills should be going out the week of December 4th. Decorating of Yellowstone Trail Park has started while the weather is still a little warmer. With the help of the Village DPW and students from Horace Mann, the majority of the decorations are up. The wiring and spot light placement still needs to be done. We hope to turn on the lights after Thanksgiving.

2.      Police Chief – Darren Pautsch –Darren passed out his monthly report. A final offer of patrol officer employment was sent to Tyler Goldapske who accepted. His first day is set for December 4, 2017. By filling this position, there is only one position open.

3.      Fire Chief – Jake Flaherty – Jake has been contacted to have two scout troops tour the Fire and EMS Departments. The Fire Department is also setting up a bike safety event at the Community Center. Adam Moriarity attended a LifeQuest session learning more on the finer details of report writing. The more accurate the reports, the better chance of timely payment. Jake also mentioned that we are receiving Medicaid payments through MTM. We have a new rep who is questioning why we are receiving payments since the actual contract is still being reviewed. They will be looking into it.

4.      Department of Planning & Engineering – Nick Leonard – Nick indicated that Indiana Ave. is complete for 2017. The gravel road will remain gravel until spring when the rest of the project will be completed. The DPW crew has been asphalt patching on Minnesota Ave. Some of the road shoulders needed to be repaired. Nick is still fielding several economic development questions. It has been very active. The Planning Commission met to approve the plan for the NFDL School District renovation and new construction. Several safety concern questions were asked and answered with the commission approving the plan as a recommendation to the Board. 

G.       CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: November 6th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $25,152.41

Outdoor Rec.                          $.00

Library Fund                           $868.67

EMS Fund                              $1,423.35

Capital Projects                       $8,489.10

Water Department                  $6,360.28

Wastewater Department         $259.87

Community Dev. Authority    $1,200.75

Storm Water Fund                  $160.99

$43,915.42

A motion was made by Mike Will with a second by Mike Streetar to approve the consent agenda.

All ayes.

H.       ADMINISTRATION:

1.      Discussion of the 2018 CIP and General Obligation Budgets. No comments.

2.      Discussion and possible action on approving a renewal of the Intergovernmental Cooperation Agreement for the Providing of Emergency Medical Services. Chuck explained that the current agreement expires at the end of 2017. The new agreement has several changes updating it to the new service level, billing processes, and agreement term. A motion was made by Mike Streetar with a second by Keith King to approve the Intergovernmental Cooperation Agreement for the Providing of Emergency Medical Services. All ayes.

3.      Discussion of a meeting date for the January 1st, 2018 Village Board meeting. Chuck explained that the regular first Monday of the month board meeting ends up on Monday January 1st. With this being a holiday, and the prior week a short week with many staff taking vacation, Chuck suggested moving the first Monday of the month meeting to the second Monday, January 8th. The consensus of the board was to move it to the 8th.

I.             RESOLUTIONS:

1.      Adopt resolution R-14-2017, a RESOLUTION AUTHORIZING THE ISSUANCE AND AWARDING THE SALE OF $1,465,000 GENERAL OBLIGATION PROMISSARY NOTES, SERIES 2017A PROVIDING THE FORM OF THE NOTES; AND LEVYING A TAX IN CONNECTION THEREWITH. Greg Johnson from Ehlers presented the Sale Day Report and explained the results. The rates were favorable allowing to lower the net borrow by $10,000 due to less cost of issuance. With no questions, a motion was made by John Duffy with a second by Mike Will to approve R-14-2017. All ayes.

2.      Adopt resolution R-13-2017-The General Operating, Debt Service Fund, Capital Projects Fund, Spillman Library, Outdoor Rec., EMS Fund and Tax Increment District #1 (CDA) Budgets, and Setting  the Tax Levy for Fiscal Year 2018 (budget attached in the form to be adopted after discussion). The budget numbers had been discussed several times. The board thanked the staff for their hard work on keeping costs down. A motion was made by Mike Streetar with a second by Keith King to approve R-13-2017. All ayes.

3.      Adopt resolution R-15-2017 a resolution designating an official authorized to declare official intent under reimbursement bond regulations. Chuck explained that this resolution gives the administrator the permission to approve spending capital funds for projects and purchases where the funds will be borrowed later in the year. With a past practice of borrowing every two years to save on processing costs, several approved capital projects or purchases are started before the money is borrowed. When the funds become available from when a borrow is completed, the funds are paid back to the general fund. A motion was made by Keith King with a second by Mike Streetar to approve R-15-2017. All ayes.

J.          COMMUNICATIONS: (None)

K.       UNFINISHED BUSINESS: (None)

L.         NEW BUSINESS: (None)

M.       CLOSED SESSION:

1.                  Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      WPPA/LEER Contract

2.      IAFF Contract

2.                  Considering financial, medical, social or personal histories or disciplinary data of specific

persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations.

1.      Staffing

A motion was made by Keith King with a second by Mike Streetar to go into closed session at 6:33 p.m.

Roll call: (John Duffy-yes) (Keith King–yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

A motion was made by Keith King with a second by Mike Streetar to go into open session at 7:32 p.m.

Roll call: (John Duffy-yes) (Keith King–yes) (Jim Moore–Yes) (Mike Streetar–Yes) (Mike Will–Yes)

N.        ADJOURNMENT:

            A motion was made by Mike Streetar with a second by Keith King to adjourn at 7:33 p.m. All ayes.

 

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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